New Monterey Neighborhood Association NIP Representative and Committee Procedures
There are two levels of participation for New Monterey residents in the Neighborhood Improvement Program (NIP):
1) A person may be a member of the New Monterey NIP Subcommittee. The subcommittee consists of the New Monterey NIP Representative, NIP Alternates and interested owner/residents. It is formed by the NMNA Board in September each year . The Subcommittee communicates with affected owner/residents and conducts a survey of the membership to determine the voting order for neighborhood projects.
2) A person may serve as a member of the City’s NIP Committee, a City commission subject to State law. The Representatives and/or alternates attend all City NIP meetings, January through April. The City NIP Committee recommends to the City Council a list of projects to be funded with Transient Occupancy Tax.
Project ideas can be submitted by any interested party. Proposals are submitted on NIP Nomination Forms (available from the NIP Coordinator’s office) or postcards that are distributed through the City newsletter, CITY FOCUS. Submittals by the middle of February are considered for the fiscal year beginning July 1.
Proposals are discussed at the NMNA General Meeting in March. A survey of the NMNA membership is conducted to give the New Monterey Subcommittee direction for neighborhood prioritization.
The City NIP Policies and Procedures Manual states:
“ IV Neighborhood Improvement Committee
B. Each year all neighborhoods are required to have on file in the City Clerk’s office a current copy of the neighborhood association bylaws and a list of the officers selected for that year. By the third Friday of September, each neighborhood association must submit a letter signed by an officer of the association board to the NIP Staff Coordinator with the names of proposed
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representatives and alternates and the date of the General Meeting or Board meeting when the nominations were formally acted upon by the Association. Nominees may be interviewed by a subcommittee of the City Council prior to formal City Council approval of the NIP Committee and alternates in December. Conflict of interest forms for new people must be turned into the City Clerk by January 15. Returning representatives/alternates file Conflict of Interest forms in March.”
Letters required by the City - the list of officers after each Annual Meeting in January and the list of nominees by the third Friday of September - shall be mailed to the NIP Coordinator, with a copy to the City Clerk. A nominee for NIP Representative must be a NMNA Board member and have served at least one year as NIP Representative or as an Alternate to have enough knowledge of the NIP Process to be effective. Appointments by the City Council run for the calendar year.
Once the submittal deadline has passed (mid-February) and the Representative has received a complete list of neighborhood projects from staff, letters inviting owner/resident input are sent to all effected property owners and walked door-to-door by Subcommittee members to residents to ascertain the degree of community support for projects such as street widening and drainage. The letters describe the proposal and request the recipient’s opinion (in favor or opposed) be telephoned to an answering machine where the respondent’s address is given. Names are optional.
Subcommittee members view all proposed project locations together. Later, the Subcommitte will conduct a general NMNA membership meeting in March to discuss the proposed projects and tallied telephoned responses (A minimum of 50% support for a project is required for consideration.) and to determine membership priorities for NIP projects and the use of base allocation monies ($7.50 per capita; $39,000).
Public participation in City NIP meetings is encouraged by sharing meeting dates with recipients of project letters (described above) through the NMNA newsletter and the March general meeting.
Approved 10/05 and 11/06